AI for employee engagement and onboarding

It is an AI assistant that supports employees with day-to-day HR related questions and tasks. It sits in tools your teams already use, like chat and intranet widgets, and answers questions about policies, benefits, tools and processes. For HR teams, it deflects repetitive queries, keeps answers consistent, and frees time for higher-value work such as hiring, engagement and development.

It gives every new hire a clear, guided path through their first days. The assistant sends daily tasks, links to key documents, reminders about intro meetings and training, and checks whether the person has joined the right groups and channels. Instead of hunting for information or waiting for someone to answer, new hires always know what to do next and feel supported from day one.

The agent answers questions in natural language, just like a human colleague, but at scale and 24/7 which is especially important for distributed remote teams. Employees can ask about policies, tools, access, holidays or expenses, and get instant answers. The agent can also trigger simple actions, such as creating tickets, sending links, booking meetings or updating checklists. This reduces helpdesk and HR load, speeds up resolution time and improves the overall employee experience.

It works as a proactive onboarding companion. After authentication, the agent shares a structured plan for the first week, sends materials to read, instructions for tool setup and reminders about important meetings. It can help new hires set goals for their probation period and summarise progress at the end of onboarding. Instead of relying on manual reminders from HR or managers, the process becomes consistent and automated.

It is a chat or voice based assistant that leads new employees through your onboarding process. It connects to your internal knowledge base, HR systems and calendar. Using this data, it sends timely messages, answers FAQs, checks whether required steps are completed and, if needed, schedules meetings with agendas. All conversations happen inside familiar channels like Teams, Slack, or other messenger apps.

By automating all the repeatable, predictable parts of onboarding: sending welcome information, sharing policies, reminding about training, checking group access and collecting feedback. HR no longer has to chase each new hire or answer the same questions again and again. The team can focus on more strategic work while the assistant takes care of routine communication.

For organisations with high hiring volumes, it brings consistency, speed and scalability. Every new employee gets the same clear information, in the right order, at the right time. Time-to-productivity goes down because tasks and deadlines are clear. HR and team leads spend less time on manual reminders and coordination, while new hires feel more confident and engaged.

An onboarding agent uses schedules, triggers and employee data. For example, on day one it can send login details and security steps, on day three it might remind about mandatory training, and before the end of the first month it can prompt the employee to review goals. It adapts content based on role, location or department, and can even suggest actions like “take your remaining vacation days” or “join this internal community”.

An AI search tool connects to your internal repositories, such as knowledge bases, LMS, wikis or shared drives, and indexes the content. Employees can then ask simple questions like “How do I request a laptop?” or “Is there training for our CRM?” and the assistant returns the most relevant documents or modules. This search can live inside chat tools, web widgets, or your training portal, making it easier to discover and use existing materials.

Typical connections include HRIS platforms, employee databases, calendar systems, identity providers and knowledge bases. It can pull employee data to personalise onboarding steps, use the calendar to schedule and remind about meetings, and rely on your internal knowledge to answer FAQs with company-specific details. Integration with messengers and collaboration platforms allows it to work where employees already communicate.

Yes. It can be deployed directly into collaboration tools like Microsoft Teams and Slack, as well as messenger apps or a web widget on your intranet. This lets employees interact with it in the same place they chat with colleagues, instead of forcing them to switch to a separate system.

An AI search chatbot does not invent answers. Instead, it retrieves relevant content from your internal documents and knowledge bases, then generates responses grounded in that content. This approach keeps answers aligned with current policies and procedures. You can also control which sources the assistant uses and who can access what, so sensitive information stays protected and compliant with your internal rules.

You can expect fewer repetitive tickets for HR and IT, faster responses to everyday questions, and a smoother onboarding journey for new hires. Time-to-productivity improves because employees know what to do and when. HR and managers gain back time for strategic tasks, while employees feel more supported and informed, which helps with engagement and retention.